Book and Record Depository (BARD)8170-50 Street
Edmonton, Alberta
Canada, T6B 1E6
Phone (780) 248-1400 Fax (780) 248-1444 Operations Supervisor (780) 248-1406


About BARD

The Book and Record Depository (BARD) is a cooperative library storage facility, the first of its kind in Canada. It is owned and operated by the University of Alberta and is located approximately 8 km east of the main campus at 50th Street and the Sherwood Park Freeway. The area of the facility is 4,318 m2 (46,460 ft2). The BARD was opened in February 1994. The Facility offers high density, low cost housing for less frequently used library materials belonging to the University of Alberta Libraries. At this time, depositors to BARD are libraries on the main Edmonton campus, and the University of Calgary Library. The Facility holds mostly books and journal volumes, but also microfilm, maps, audio discs, manuscripts, archives, and other formats normally collected by research libraries. Staff at the Facility receive, process, and create machine-readable records for newly deposited materials, and provide circulation and document delivery services.

Requesting from the BARD

To request most items from the BARD, see Online Book Requests/Holds.

Use the request form, ONLY if it is for an item that cannot be requested using Online Book Requests/Holds (microfilm, microfiche, micro-opaque, newspapers etc.) microfiche. You can access the request form here.

Access and Retrieval

The Depository's stacks are closed to the general public, as well as to client depositors. Access to stored materials is by Depository staff retrieval only. Retrieval requests can be submitted to the Depository through Sirsi (U of A's online library catalog). University of Alberta library patrons may submit requests for Depository items electronically (via SIRSI), or by contacting a campus Library service desk. Material such as Microform which cannot be requested using the Online Catalogue may be requested using the BARD Request Form. The Depository requires that all retrieval requests include the barcode identification number for each item being sought. Requested materials are delivered to clients via the Depository's daily courier service. Deliveries are normally made on the business day following receipt of a request. Patrons are also welcome on site and may check out unrestricted materials provided that they have a Library Card recognized by the University of Alberta.

Some items in the online catalogue have “non-circ” status, which means that this material cannot be checked out and removed from the library. However, non-circ items can be requested for use in the reading room of the Bruce Peel Special Collections Library in the lower level of Rutherford South. Should you wish to access non-circ material from the Book and Record Depository (BARD), please contact the Peel Library (780-492-5998 / M - F, 12:00pm - 4:30pm) to make arrangements for the transfer of non-circ item(s) to the Peel Library.

Services for On-Site Users

The Facility has a comfortable Reading Room for use of requested material and public service staff readily available to assist. Computers provide access to Online Library Collections and Resources through the Online Catalog, and to the Internet. A photocopy machine and a microform reader/printer are available to library users. We encourage users to bring exact change since we don't have a change machine to break larger bills. We are open to the general public but they must use a buzzer to gain access.

Building and Shelving

In addition to public service, administrative, and processing areas, the building contains an office processing area for the University Archives and for the Library "Free and Gift." There are two separate stack areas, one for the Archives and one for the Library. The Archives stack area has a capacity for 27,170 linear feet (8.2 km). The book storage area has a capacity of 127,208 linear feet (38.8 km) for approximately 3.2 million book volumes. There is also a facility to house a portion of the University Map Collection at BARD. To provide the best possible environment for the books, the facility is climate-controlled to maintain a constant temperature (20°C) and relative humidity (40%).

Materials are stored in the stacks by five size classifications in the order in which they are received by the facility. This means that collections, and even runs of a single journal title, may not be shelved together.